FileHero guide
How to extract text from a PNG into Excel
A step-by-step guide to extract text from a PNG into Excel, with advice on the settings and checks that matter.
Before you start
Use a clear, tightly cropped screenshot. Text recognition works best when rows are level and characters are large enough to read.
How to do it, step by step
- Choose a sharp PNG screenshot and crop away unrelated content first.
- Run recognition and download the Excel workbook.
- Compare important values with the screenshot. Fix row alignment and misread digits before calculating totals.
Check the saved file
Verify every important number and confirm that values land in the correct rows and columns.
Check OCR numbers before using Excel formulas
Recognition can confuse similar characters such as O and 0, or miss decimal marks and minus signs. A valid-looking cell can still contain the wrong value. Compare high-impact cells to the PNG, correct the data, and only then calculate totals. Keep the source image alongside the workbook for reference.